10 Best Workforce Planning Software in 2025

10 Best Workforce Planning Software in 2025

In today's fast-paced business world, effective organizational strategy requires efficient strategic workforce planning. As CFOs and CHROs strive to allocate resources and budget wisely, workforce planning and management software have become indispensable. This blog post presents a comprehensive review of the top 10 workforce planning software for CFOs and CHROs in 2025, providing details to help you choose the best tool for your organization.

Overview: Best Workforce Planning and Analytics Tools in 2025

Here's a highly-researched list of the top 10 workforce planning software for 2025.
source

• Agentnoon: Best for real-time workforce planning, headcount modeling, and decision-ready org visibility
• Anaplan: Powerful but complex; best suited for large enterprises with IT support
• Visier: Strong on analytics, but limited in planning depth and ease of use
• Workday: Adaptive, though expensive and challenging to for smaller teams
• Orgvue: Great for large-scale org design, but heavy on implementation
• Rippling: Basic planning features bundled into a broader HR suite
• HiBob: Lightweight and limited; useful mainly for HiBob HRIS users
• ChartHop: Offers visualization, but lacks depth for detailed workforce planning
• Cube: Familiar spreadsheet interface, but planning capabilities can be manual
• Drivetrain:  Ambitious and data-rich, but long onboarding and finance-first focus
  

All insights are based on publicly available information and reflect our independent analysis to provide a fair, accurate comparison. 

What is Workforce Planning?

Workforce Planning is the process of aligning people strategy with business goals. This involves determining the appropriate number and skills of employees needed to carry out business operations effectively. The strategic process begins by analyzing current workforce, forecasting future needs and identifying talent gaps. This strategic workforce planning approach ensures that a company's staff resources align with its business objectives. 

For a more profound understanding, delve into our guide on Best Practices for effective Workforce Planning.

What's the Difference Between Workforce Management and Workforce Planning?

Workforce Planning and workforce management are distinct but related functions. Workforce Management primarily addresses the present, whereas Workforce Planning centers on the future. While related to workforce management, workforce planning focuses more on strategically aligning a company's workforce with its overall goals.

Let's briefly clarify the contrast between the two.

Workforce Management encompasses:

• Ensuring the right individuals are in the appropriate positions.
• Tasks such as time tracking, employee scheduling, and payroll.

Workforce Planning involves:

• Defining the organization's objectives and aligning them with its workforce.
• Identifying necessary steps to prepare for future staffing requirements and strategic workforce planning.

For a more extensive explanation, you can refer to this comprehensive article on workforce management vs workforce planning.

Furthermore, although there is some overlap with succession planning, there exist notable distinctions when compared to workforce planning. To explore these disparities, please take a look at our article: "5 Powerful Steps to Do Better Succession Planning".

What is Workforce Planning Software?

• Workforce forecasts to anticipate future hiring needs and their cost
• Skill gap analysis to identify training and hiring opportunities
• Talent allocation tools to optimize team structures and resources
• Scenario modeling to test organizational changes before implementation
• Data-driven insights to support hiring, restructuring, and retention strategies

Why You Should Use a Workforce Planning Software

Using a workforce planning software can help you manage workforce plans more effectively and make the process of workforce allocation more efficient. It can help by:

• Streamlining Planning: Avoid creating multiple spreadsheets to manage each headcount plan.
• Enhancing Collaboration: Department leaders and executive teams can effortlessly collaborate to ensure that headcount plans align with the company's goals.
• Centralizing Approvals: Promote accountability and traceability with a centralized approval area.
• Real-Time Financial Insights: Make informed decisions with real-time financial implications.
• Data Security: Ensure that only authorized personnel access sensitive information.

By using workforce planning software, companies can ensure they have the right people in the right roles - now and in the future.

10 Best Workforce Planning Software in 2025

The best workforce planning software should improve employee productivity and play a crucial role in maintaining financial health. Using the right workforce planning software can help achieve this goal. But with multiple options available, it can take time to determine which is an excellent fit for your company. Let's start by exploring the top workforce planning tools of 2025.

1. Agentnoon

Agentnoon is an innovative solution for headcount planning that provides headcount modeling, headcount spend forecasting, and approval management capabilities to keep you informed. CFOs can make strategic decisions with a comprehensive overview of their workforce through Agentnoon.

The software offers a user-friendly interface, making it accessible to all team members, especially executive leaders.

One of the most impressive features of Agentnoon is its ability to integrate with 100+ HRIS tools, enhancing its functionality while allowing businesses to leverage their existing data and systems.

Agentnoon can help track your company's health in real-time and prevent unexpected headcount spending.

Check the image below for Agentnoon's workforce planning software:

Rating: 4.8/5 (G2 Reviews)

Features & Benefits:

• Agentnoon offers a user-friendly and easy-to-use interface.
• The software integrates with over 100+ HRIS and other systems, such as Google Sheets, Workday, and BambooHR. Custom integrations through Webhook or REST API are also available.
• Agentnoon’s powerful analytics provide valuable insights into your headcount, and the multiple-scenario planning feature helps you make informed decisions.
• AI-powered, instant creation of workforce plans to build the ideal organizational structure. 
• Offers real-time data that keeps you up-to-date for immediate decision-making, resulting in better workforce planning.
• Agentnoon also prioritizes confidentiality and makes headcount approvals a breeze.

• Highly secure with ISO 27001, and SOC 2 Type 2 certifications

Pricing: Starting at $4 per employee per month for SMBs(up to 200 employees); enterprise pricing available upon request.

Get in touch and start accelerating your strategic workforce planning process.

G2 Awards:
Agentnoon was awarded the best workforce planning software in terms of Easiest to do business with, Best support, Easiest setup and Momentum Leader when it comes to org chart software in Spring 2025.

2. Anaplan Workforce Planning

Anaplan is a connected scenario planning and analysis platform built for enterprise-scale workforce planning. It helps leaders collaborate across HR and finance to model different scenarios, align talent with strategy, and make faster decisions. 

Pros:

• Enables company-wide collaboration between HR, finance, and operations
• Strong scenario modeling for headcount and cost forecasting
• Real-time updates and decision-making capabilities

Cons:

• Best suited for enterprise use—may be too complex for smaller businesses
• High learning curve and longer implementation timelines
• Requires IT involvement for setup and maintenance

Pricing:

3. Visier

Visier is a people analytics platform that provides organizations strategic workforce insights. It helps HR and finance leaders collaborate on headcount plans, identify talent gaps, and model future workforce needs with predictive analytics. 

Pros:

• Excellent data visualization and predictive analytics
• Helps identify workforce trends, gaps, and opportunities
• Integrates well with multiple HRIS platforms

Cons:

• Not ideal for very small or early-stage companies
• Some users report a steep learning curve for advanced analytics
• Pricing is not publicly available

Pricing: Custom quote only; companies need to contact Visier for pricing details.

Check the image below for Visier workforce planning software:

4. Workday Adaptive

Workday Adaptive Planning is a cloud-based financial planning software that helps companies to plan and forecast their future performance. It provides tailored solutions covering financial, sales, and workforce planning.

Pros:

• Unified integration of HR and finance systems
• Strong forecasting capabilities
• User-friendly interface for easy use

Cons:

• The setup process can be complicated
• Might be time-consuming to comprehend and use all its features fully
  
• Enterprise-focused, might be difficult to use for small and medium sized businesses

Pricing: Although the website does not provide specific pricing details, it has been estimated by multiple sources that the cost is at least $25,000 per year

Check the image below for Workday's workforce planning software:

5. Orgvue

Orgvue's organizational design and workforce planning software deserves to be on this list. It allows companies to prepare for the future by monitoring and analyzing their people's data in real-time.

Pros:

• Strong focus on workforce planning and headcount modelling
• Provides real-time analytics and data visualization
• Integration capabilities with HRIS and other systems are available

Cons:

• Users who are not tech-savvy may need some time to learn how to use it
• Small to medium-sized businesses may find it expensive to use; targeted for 10,000+ employee companies
• Implementation takes months; UX can be slow and hard to navigate

Pricing: The costs are not disclosed on the website. Various sources state that it’s between $50,000 - $500,000, depending on your company size.

Check the image below for Orgvue's workforce planning software:

6. Rippling Headcount Planning

Rippling is a centralized platform for HR, IT, and finance departments. It allows companies to streamline processes and improve communication and collaboration among teams that might otherwise be separated.

Pros:

• Rippling’s system streamlines workforce management tasks
• Automated services for payroll, benefits, and expenses
• Basic workforce planning and approvals capabilities, all in one platform for HR tasks

Cons:

• Smaller businesses may not require all the features and capabilities offered
• Limited integrations with other HRIS systems; it’s good if you use Rippling as your HRIS
• Headcount scenario modelling capabilities are limited

Pricing: Minimum $1,600 per month for teams of up to 200 employees.

Check the image below for Rippling labor planning software:

7. HiBob Workforce Planning

HiBob is an HR platform that blends multiple features with a user-friendly and contemporary interface. Its goal is to help HR teams optimize productivity, engagement, and retention.

Pros:

• An integrated all-in-one solution if you are already using HiBob as your HRIS
• Simplifies everyday HR tasks
• Easy-to-use interface

Cons:

• Lack of a data visualization feature for workforce plans and still resembles a spreadsheet
• Limited integration with other HR and business software
• May not provide as comprehensive workforce planning capabilities as specialized tools

Pricing: Exact pricing is only available when contacting the team directly. Estimated to be $8 per employee per month.

Check the image below for Hibob's workforce planning software:

8. ChartHop

ChartHop is a people ops platform for strategic workforce planning that consolidates people data from multiple sources. It helps businesses to effectively plan, analyze, and visualize their workforce.

Pros:

• Good capabilities in visualizing data, allowing for a better understanding of the workforce
• Integrates with various HR and business tools

Cons:

• Specialized tools may provide more detailed headcount planning than what is available in ChartHop's workforce planning software
• Implementation time and customer service have been slow in the past
• Smaller-sized businesses may find it costly

Pricing: $1,600 - $3,200 per month for up to 200 employees.

Check the image below for charthop's workforce planning software:

9. Cube Software

Cube is a modern FP&A platform built for finance teams that prefer Excel and Google Sheets but want more automation, auditability, and collaboration. While it’s not a traditional workforce planning platform, Cube allows finance leaders to build headcount models, forecast costs, and run workforce scenarios.

Pros:

• Integrates smoothly with Excel and Google Sheets
• Intuitive for those accustomed to spreadsheet-based workflows
• Saves time on recurring FP&A reporting tasks

Cons:

• Lacks advanced analytics and dashboards for workforce insights
• Some ERP integrations can be unreliable
• Some workforce planning tasks still require spreadsheet formulas

Pricing: Exact pricing is only available when contacting the team directly.

Check the image below for Cube's headcount planning software:

10. Drivetrain

Drivetrain is a next-gen planning platform for companies that want to connect HR, finance, and hiring teams on a single, real-time planning system. It allows leaders to create dynamic headcount plans, simulate future org structures, and visualize workforce costs alongside business KPIs. It’s ideal for CFOs and CHROs who want one source of truth across the org.

Pros:

• 200+ integrations for easy data syncing
• Real-time collaboration with scenario planning
• Role-based access ensures data privacy

Cons:

• Primarily focused on finance rather than workforce for business planning
• Onboarding may require expert support
• Implementation time can be very long

Pricing: 

Pricing available on request only; custom plans based on company size and requirements.

Check the image below for Drivetrain's headcount planning software:

Improve Your Workforce Planning Today

Effective workforce planning is crucial for any company to achieve its goals and objectives. Without proper planning, businesses may risk overstaffing or understaffing, which can negatively impact their bottom line.

Using the right workforce planning tool, such as Agentnoon's workforce planning software, businesses can streamline their headcount planning process, effortlessly collaborate and ensure that headcount plans align with the company's goals. With available features of workforce modeling, workforce cost forecasting, and headcount approval management capabilities, Agentnoon is one of the top workforce planning software in the market, as the platform makes it easy to manage and optimize headcount planning.

Book a demo call with us and start building the workforce planning process you’ve always dreamed of!